Mar 23 2010

“X is for X-Height” - Why 2 Fonts with the Same Point Size can still look Different Sizes…

Angela

atozpostcards_xfront-195x300 X is for X-Height - Why 2 Fonts with the Same Point Size can still look Different Sizes...No, thank you, we don’t need a tissue. x-height is a typography term referring to the height of the body of lowercase letters, not counting ascenders or descenders. Typically, this is the height of the letter x in the font (hence the name–now do you get it?), as well as the u, v, w, and z. Why is it important? When two typefaces are set in the same point size, one often looks bigger than the other. Why? Because bigger x-heights make a typeface appear larger. Differences in line weight and character width also affect the letters’ apparent scale. When choosing fonts for captions, by-lines and other smaller bodies of text, checking x-height can help with readablilty.

*This entry is part of “The Yearbook Ladies’ A to Zs of Yearbook”
project. If you’d like to download the “X” card, go to the “Adviser
Resources” section of www.theyearbookladies.com

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Mar 23 2010

“W is for the 5 W’s” - Use Them to Write Great Copy and Captions

Angela

atozpostcards_wfront-195x300 W is for the 5 Ws - Use Them to Write Great Copy and CaptionsPop Quiz! Can you name the 5 W’s? Do you know how to use them in copy and captions?

  • Who is it about? Include first and last names and grade.
  • What took place? For Captions, include what they were doing before, during and after the photo.
  • When did this take place? Don’t include the year–we already know that!
  • Where did it happen? Was it on campus/off campus? Although, you never have to say at “HJ High….” We know that, too!
  • hoW did the events come about?

Remember that you use some, but not all, in the opening sentence of your copy and captions. Then, cover the rest in the remaining copy or in other captions on the spread.

*This entry is part of “The Yearbook Ladies’ A to Zs of Yearbook”
project. If you’d like to download the “W” card, go to the “Adviser
Resources” section of www.theyearbookladies.com

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Mar 23 2010

“W is for Widows” - Yes, we hate them, too!

Angela

atozpostcards_wfront-195x300 W is for Widows - Yes, we hate them, too!We already told you why we don’t like orphans (if you forgot, just look at the O card). Now, we are delighted to tell you why we hate widows, too. What is a widow? It’s the last line of a paragraph that falls on the beginning of the next page or column, thus separated from the remainder of the text. The moral of the story: Don’t leave a sentence hangin’. Make sure it always has some company so it isn’t left stranded at the the top of the page all alone.

*This entry is part of “The Yearbook Ladies’ A to Zs of Yearbook”
project. If you’d like to download the “W” card, go to the “Adviser
Resources” section of www.theyearbookladies.com

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Mar 23 2010

“V is for Voice” - How to include more in your yearbook…

Angela

atozpostcards_vfront-195x300 V is for Voice - How to include more in your yearbook...We all have one–although some of us have”American Idol” voices, and some of us have only-for-the-shower voices, but that’s not what we’re talking about here. Each yearbook, each theme, each body of copy has a voice/personality, too. And each year, the voice of your yearbook should be different from the year before. It should reflect the individual voices of students, teachers and administrators on campus as well as the voice of the yearbook staff. How do you do that? Follow these tips:

  • Get more individual voices in the book by including more quotes
  • Include profiles of people who have stories to tell, and let them tell their story in their own words
  • Create secondary packages that are quote-based. For example, ask a question (What’s your best friend’s most annoying habit?) and print the 5 -7 best answers
  • Run quotes along the bottom of your class pages to incorporate as many voices as possible

*This entry is part of “The Yearbook Ladies’ A to Zs of Yearbook”
project. If you’d like to download the “V” card, go to the “Adviser
Resources” section of www.theyearbookladies.com

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Mar 23 2010

“V is for Verbal” - How to use Creativity to Relate your Stories to your Theme

Angela

atozpostcards_vfront-195x300 V is for Verbal - How to use Creativity to Relate your Stories to your ThemeIsn’t it funny how you can talk to your friends, text, IM, pass notes, and generally blab for days non-stop but then when you sit in front of a computer screen to write, you get brain freeze? Relax! Writing is just talking, um, written down. So have fun with your words and let the creativity flow during a class brainstorming session. Or have small group competitions for story ideas, headlines, and extended coverage that relate to your book’s theme. So, if the book is “Here’s Looking at You” try:

  • Seeing is believing
  • See what we mean?
  • Worth a second glance
  • A view from the top
  • Looking good
  • Now see this
  • A sight to remember
  • Visions of victory
  • Stare down

*This entry is part of “The Yearbook Ladies’ A to Zs of Yearbook”
project. If you’d like to download the “V” card, go to the “Adviser
Resources” section of www.theyearbookladies.com

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Feb 17 2010

“T is for Title Page” - A checklist for what to include on yours…

Angela

atozpostcards_tfront-195x300 T is for Title Page - A checklist for what to include on yours...

It’s the single page following the front endsheet, and it needs to convey some important information, both visually and verbally. Your theme graphics from the cover and front endsheets need to appear in some form on this page, and all of the following:

  • Theme title
  • Year of publication
  • Yearbook name
  • Volume number
  • School name
  • Complete address (street, city, state, zip)
  • School telephone number
  • School fax number
  • E-mail and/or website address
  • Enrollment

*This entry is part of “The Yearbook Ladies’ A to Zs of Yearbook”
project. If you’d like to download the “T” card, go to the “Adviser
Resources” section of www.theyearbookladies.com

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Feb 17 2010

“S is for Subheadlines” - When a headline just isn’t enough…

Angela

atozpostcards_sfront-195x300 S is for Subheadlines - When a headline just isnt enough...

Just because it is a sub head, it doesn’t mean that it is any less important than the main headline. Here are all the reasons why the sub headline can be the star of your copy package:

  • They help to make the typography on your spread interesting.
  • Gives further information as to what the copy will be about
  • They can be fun to write, which makes them fun to read.

Here are some examples from some of our Showcase books (available on yearbooks.biz):

  • Small Town Fun: So Much to Do, So Little Square Footage (Aberdeen HS, Washington)
  • Seeing is Believing: Old Saint Nick Pays a Visit to Pleasant Grove (Pleasant Grove HS, Texas)
  • Victory!: Competition or Not, Students Feel Like Winners (Robinson MS, Virginia)

*This entry is part of “The Yearbook Ladies’ A to Zs of Yearbook”
project. If you’d like to download the “S” card, go to the “Adviser
Resources” section of www.theyearbookladies.com

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Feb 1 2010

“Q is for Quick Read” - Because no one wants to read large blocks of text

Angela

atozpostcards_qfront-195x300 Q is for Quick Read - Because no one wants to read large blocks of text

A quick read is a trendy way to include additional coverage packages in your yearbook. The quick read is something the reader can quickly scan and get another piece of the story that makes up an event or season. Some schools are putting two, three or even four quick reads into a spread.

They can be anything from a pull quote to a scoreboard, Q & A boxes to polls, profiles to graphs–anything that gives your readers little bits of information in a very concise way. They are also fun and one more way to record the unique history of your school’s year, not to mention another way to get people covered and into your yearbook!

*This entry is part of “The Yearbook Ladies’ A to Zs of Yearbook”
project. If you’d like to download the “Q” card, go to the “Adviser
Resources” section of www.theyearbookladies.com

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Feb 1 2010

“Q is for Quotes” - Make sure you’re formatting them right!

Angela

atozpostcards_qfront-195x300 Q is for Quotes - Make sure youre formatting them right!

If you’re afraid to use quotes in yearbook copy, you shouldn’t be. In fact, quotes are a great way to get more coverage in your book. According to the AP Style guide, here’s how to quote correctly:

  • It should be it’s own paragraph.
  • It should have attribution - who said it.
  • It should have correct punctuation. (See example below)

“I love working with The Yearbook Ladies. They are so much fun, and they know everything about yearbook,” said Susie Q, adviser at Herff Jones High.

*This entry is part of “The Yearbook Ladies’ A to Zs of Yearbook”
project. If you’d like to download the “Q” card, go to the “Adviser
Resources” section of www.theyearbookladies.com

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Feb 1 2010

“R is for Readability” - 4 Ways to Ensure Your Text can be Read

Angela

atozpostcards_rfront-195x300 R is for Readability - 4 Ways to Ensure Your Text can be Read

It refers to how easily text can be read. Line spacing (or leading), line length (the number of words per line), and font choice can affect the readability of text. Here are some tips to ensure the readability of your text:

  • While the default leading is fine in most cases, you might want to play around with leading to see the different results. For regular copy, try the 2x’s rule: increase the leading to at least 2 points larger than the point size of your type.
  • For line length, take the type size of your body text and multiply it by two. For example, 12 point type would have an ideal line length of  24 picas.
  • Avoid low contrast or uncomplementary colors when placing text on a color background.
  • Never use a “headline” font for copy blocks. Can you imagine if we wrote this sentence with the same font as the word “readability”?

*This entry is part of “The Yearbook Ladies’ A to Zs of Yearbook”
project. If you’d like to download the “R” card, go to the “Adviser
Resources” section of www.theyearbookladies.com

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Feb 1 2010

“R is for Responsibility” - Are you being responsible?

Angela

atozpostcards_rfront-195x300 R is for Responsibility - Are you being responsible?

Producing a yearbook is a lot of fun, but it also carries a great responsibility. A yearbook lasts forever and cannot be reproduced once the year is over. Because of this, every picture, every caption, every quote in every story, and even every graphic has to be true and accurate. Here are a couple of things to keep in mind as you record the year’s memories for your school community:

  • Check and double check names. No one wants their name misspelled forever.
  • Captions and Senior Superlatives are a part of the coverage. They are not a place for inside jokes.
  • It’s our place to record history, not make it up. Make sure your scores, quotes and sources are verified.

*This entry is part of “The Yearbook Ladies’ A to Zs of Yearbook”
project. If you’d like to download the “R” card, go to the “Adviser
Resources” section of www.theyearbookladies.com

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Feb 1 2010

“Q is for Questions” - 4 Questions to ask yourself before you say your spread is done

Angela

atozpostcards_qfront-195x300 Q is for Questions - 4 Questions to ask yourself before you say your spread is done

We know you’ve got ‘em: “When’s the next deadline?”, “What happened to my pictures?”, “Does anyone know this person?”, etc. But here are a few questions that good designers and copy writers should continually ask themselves and each other as they work. Keep these in mind as you look over your spread/copy before you call it “done”:

  • Is it fresh? Current? Original?
  • Does it relate to the theme? the year? the school?
  • Is it specific to the theme? the year? the school?
  • Is it my best work?

If you can answer “yes” with confidence, then your work is complete. When the book arrives, you’ll be glad you took the time to ask these critical questions, because “good enough” never is.

*This entry is part of “The Yearbook Ladies’ A to Zs of Yearbook”
project. If you’d like to download the “Q” card, go to the “Adviser
Resources” section of www.theyearbookladies.com

We’d love to hear from you! Share your questions, comments, and ideas below…

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Jan 14 2010

“O is for Orphans” - Learn to Hate Them!

Angela

atozpostcards_ofront-195x300 O is for Orphans - Learn to Hate Them!

If you ever hear anyone yell out in a yearbook room, “I hate orphans!”, it isn’t because they are mean and insensitive. It’s because someone wasn’t following journalistic copy standards.

  • An orphan is one word at the bottom of a paragraph or column. It is just hanging out by itself and creates awkward white space that makes it hard for the reader to move to the next paragraph or column.
  • The moral of the story: Don’t leave your words all alone. Make sure they have some friends.

*This entry is part of “The Yearbook Ladies’ A to Zs of Yearbook”
project. If you’d like to download the “O” card, go to the “Adviser
Resources” section of www.theyearbookladies.com

We’d love to hear from you! Share your questions, comments, and ideas below…

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Jan 14 2010

“N is for Names” - Make Sure You Get Them Right!

Angela

atozpostcards_nfront-195x300 N is for Names - Make Sure You Get Them Right!

What can we say? If you misspell a name in the yearbook people get upset. If you give them an entirely new name, they aren’t happy about that either. But hey, at least they’re in the book right? Well, maybe there are some things we should keep in mind when it comes to names.

  • Obviously we need to make sure names are spelled right - use a list from the office to compare against so you can double check the spelling.
  • Correctly ID the grade level (i.e. Joan Smith (12)) and be consistent with it through the whole book.
  • All captions have names, so identify people by their first and last names. Yes, we do need both!

*This entry is part of “The Yearbook Ladies’ A to Zs of Yearbook”
project. If you’d like to download the “N” card, go to the “Adviser
Resources” section of www.theyearbookladies.com

We’d love to hear from you! Share your questions, comments, and ideas below…

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Nov 30 2009

“L is for Leads” - Grab readers’ attention!

Angela

atozpostcards_lfront-195x300 L is for Leads - Grab readers attention!Leads (rhymes with needs) should be the magic force, pulling your reader into your story with charm, creativity, or pizzazz. Look to the pros for help writing alluring leads:

  • ESPN stories
  • Vitamin Water labels (seriously, they’re hysterical)
  • Ads for cars, colleges, and everything in between
  • Trader Joe’s “Fearless Flyer” papers

Leads have taken a whole new turn over the past few years. Find an old journalism textbook from the 1970s and you’ll see a list of “acceptable” types of leads like the rhetorical question, the summary, the quotation, etc. Check out a solid list here with some very nice examples: http://strivepr.com/2007/03/04/top-7-leads-to-hook-readers/

However, like everything else in our culture, writing has also evolved and loosened up. Where it was once forbidden to use the 2nd person familiar (talking to you, the reader) it is far more common and acceptable. Advertising has had some role in this change, along with companies trying to reach out to the younger demographics.

To practice this style of writing, turn to professional pieces and use an exercise called “copy change” or “style modeling.” This is where you start with a piece of text and then swap out the old nouns, verbs, adjectives for new ones. In this way you retain the original style of the writing—the meter, repetition, grammar formulation, etc.—and make it fit a new situation.

Here are a couple of examples:

——————

From ESPN Magazine:

Check out that Internet athlete. That’s him boarding the bus, a gym bag slung over one shoulder, a laptop case hanging over the other. Inside that leather case is the life he once handed over to his sport. The family he kissed goodbye that morning. The friends he can’t reach from the road. The hobby that used to wait until the season’s end.

Turned into Yearbook copy:

Check out that Class President. That’s her emerging from the activity director’s office, overstuffed backpack slung over one shoulder, the stuffy mascot costume hanging over the other. Inside that canvas bag is the life she struggles to balance. The tattered school calendar that needs more than 24 hours. The looming homework assignments that keep getting pushed to another night. The reminder that 400 students need her to revive their class spirit.

——————

From Vitamin Water Label:

Ah, orange juice commercials. Funny stuff. Mom cheerily prepares some huge breakfast while the rest of her family sleeps. Sure, this could happen. But every morning? Please. Maybe if mom were heavily medicated, in which case, we wouldn’t condone operating a stove or any electrical appliance. For those of us who don’t live in an orange juice commercial, there’s still a way to get your morning nutrition. This product has calcium and lots of vitamin c, so you can get your day started right, minus the whole Stepford mom thing.

Turned into Yearbook copy:

Ah, Nike commercials. Crazy stuff. Football players insanely bashing their heads into each other while the fans go wild in the stands and cheerleaders perform death-defying stunts. Sure, this could happen. But every Friday night? Please. Maybe if we recruited steroid laden 16-year-olds from across the country, in which case, we wouldn’t see many games after the entire coaching staff got fired. For those of us who don’t live in a Nike commercial, there’s still St. Francis football where players are real people who get better from practice and hard work, minus the whole steroid thing.

——————

Now let’s be perfectly clear: we’re just talking about LEADS here. I am not suggesting that you maintain this writing through the entire copy. Not only is that ridiculous, but you would never get out all the good information about the club or season or dance. These types of leads are used to hook readers into your copy and prove that words on the pages are fun, interesting, and meant to be read.

Where else have you found good examples of writing? Where do you get your inspiration?

*This entry is part of “The Yearbook Ladies’ A to Zs of Yearbook”
project. If you’d like to download the “L” card, go to the “Adviser
Resources” section of www.theyearbookladies.com

We’d love to hear from you! Share your questions, comments, and ideas below…

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Nov 30 2009

“K is for K.I.S.S.” - How to Keep It Sweet & Simple

Angela

atozpostcards_kfront-195x300 K is for K.I.S.S. - How to Keep It Sweet & SimpleDeadline just around the corner? Feeling a bit overwhelmed? Here are some tips to help you keep it simple:

  1. Need a layout in under 10 seconds? Use a template. Really. It’s okay. That’s what they’re there for!
  2. Need to fill some copy? Do an ESPN-style Q & A, and let their answers be your copy. Can’t find the time to meet? Do it over email. This allows the interviewee more time to think of answers. You also don’t risk the chance of misquoting someone.
  3. Need photos? Ask friends, teachers, coaches, and parents to send you what they’ve got. They all took photos at the game/dance/fundraiser…
  4. Need captions? Follow the easy caption formula. (See the “C” card for more info)
  5. Need a sidebar? Do a quick “What’s in your backpack/locker/binder/trunk/etc… poll”.

*This entry is part of “The Yearbook Ladies’ A to Zs of Yearbook”
project. If you’d like to download the “K” card, go to the “Adviser
Resources” section of www.theyearbookladies.com

We’d love to hear from you! Share your questions, comments, and ideas below…

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Nov 30 2009

“J is for Jump Coverage” - Make your yearbook a page-turner!

Angela

atozpostcards_jfront-195x300 J is for Jump Coverage - Make your yearbook a page-turner!“JUMP!” is a great late-night deadline song by Van Halen, but also a commonly used technique in magazines and newspapers. Jump coverage makes your readers turn the page (or multiple pages)

  • From Organizations, a story on Key Club jumps to the Senior section, highlighting graduates at the Key Club banquet
  • A student life story about the school’s first dance could send readers to the 6th Grade spread with poll results on how many attended the dance
  • Cover individual sports that students play outside of school hours and then link those captions to the same students on their mug page

Jump coverage, while commonly used in magazines and newspapers, is showing up more often in yearbooks. This is when a story continues on a second page, forcing the reader to jump to another location—either the very next page or sometimes an entirely different section of the book. Jump coverage works best when the book’s theme sets up the situation, like “There’s More to the Story” and “From Here to There.”


We see this used a lot with an extended opening, but don’t just stop with the obvious. Using jump coverage, a story on Key Club can jump to the Senior section, highlighting graduates at the Key Club banquet. A student life story about the school’s first dance, could send readers to the 6th Grade spread with poll results on how many attended the dance.


Of course jump coverage requires good planning because it’s only successful when you give the page number for the follow-up story. Also, don’t pass up opportunities to link your main story to a sidebar on a different location—anything that keeps your students turning those pages!

*This entry is part of “The Yearbook Ladies’ A to Zs of Yearbook”
project. If you’d like to download the “J” card, go to the “Adviser
Resources” section of www.theyearbookladies.com

We’d love to hear from you! Share your questions, comments, and ideas below…

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Nov 30 2009

“L is for Leading” - Make your text look professional!

Angela

atozpostcards_lfront-195x300 L is for Leading - Make your text look professional!Leading (rhymes with heading) is the vertical space between each line of text. Typically we leave that set to “auto,” but there are times when playing with leading can have interesting results.

  • Increase the leading to open up the space for an airy feel. No cheating, though: don’t do it just to make your copy look longer
  • Decrease the leading for a bunched approach. This is particularly popular with grunge fonts and in headlines
  • Be consistent within sections. Use the same leading for all headlines and copy
  • For extra “yerd” points, impress your friends by telling them that it came from the days of old when typesetting was done by hand. A strip of lead was used between each line of letter

*This entry is part of “The Yearbook Ladies’ A to Zs of Yearbook”
project. If you’d like to download the “L” card, go to the “Adviser
Resources” section of www.theyearbookladies.com

We’d love to hear from you! Share your questions, comments, and ideas below…

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Nov 30 2009

“K is for Kerning” - Get your text looking perfect!

Angela

atozpostcards_kfront-195x300 K is for Kerning - Get your text looking perfect!Kerning is another technical word that dates back to days of manual type setting (yes, even before typewriters). Each letter had its own metal frame and so letters couldn’t overlap at all. Today–what, with all those new-fangled computers and stuff–we can adjust our kerning so that the spacing between individual letters can be decreased. Think of it as one letter entering another letter’s personal space.

  • Use it to help slanted letters mirror one another (see photo)
  • Helps give your headline a crowded appearance–if that’s what you’re looking for
  • Do not adjust the kerning within captions and copy. Auto is just fine for those blocks of text

*This entry is part of “The Yearbook Ladies’ A to Zs of Yearbook”
project. If you’d like to download the “K” card, go to the “Adviser
Resources” section of www.theyearbookladies.com

We’d love to hear from you! Share your questions, comments, and ideas below…

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    Nov 30 2009

    “J is for Journalism” - Is your book journalistically sound?

    Angela

    atozpostcards_jfront-195x300 J is for Journalism - Is your book journalistically sound?[jur-nl-iz-uh m]: “the occupation of reporting, writing, editing, photographing, or broadcasting news or of conducting any news organization as a business” (and used in all good yearbooks). Most of your copy is made up of feature writing, but it’s still journalistically sound if you . . .

    • Follow the AP Stylebook rules of grammar, identification, and punctuation
    • Write interesting leads and use the inverted pyramid when appropriate
    • Quote students and staff in your copy and captions. Be responsible for getting the reactions and insights of various people
    • If you can see a face in a photo, name the person in the caption

    *This entry is part of “The Yearbook Ladies’ A to Zs of Yearbook”
    project. If you’d like to download the “J” card, go to the “Adviser
    Resources” section of www.theyearbookladies.com

    We’d love to hear from you! Share your questions, comments, and ideas below…

    Share/Save/Bookmark